Mohiomap Project Managment by Files

The website: https://www.moh.io

I have recently started using evernote to organize my projects. When I was researching applications that integrate well with the tool, I ran into this fantastic site. It creates a mind map based upon the contents of various cloud storage services you may use. I am still working on the best way to utilize the site, but being able to generate a navigable mind-map with little effort is fantastic!

From the site …
https://www.moh.io/mohiomap-blog/mohiomap-tip-3-project-management/

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Microsoft Pivot

Microsoft has a great tool for dealing with large amounts of data. Gary Flake does a good job of demonstrating the technology in this video.

The really nice thing is it is now extremely easy to make your own pivot files by using a plug-in Microsoft has made for Excel. Just made a nice one using my wife’s goodreads.com account which lets you export all the information minus the pictures to a .csv file.

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Usefull Project Managment advice.

Arnold’s First Law of Documentation
If it should exist, it doesn’t.

Arnold’s Second Law of Documentation
If it does exist, it’s out of date.

Arnold’s Third Law of Documentation
Only useless documentation transcends the first two laws.

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Screencasting

All Project Managers need to have the ability to share information. Screencasting is a technique for recording what is happening on the system while the system is being used. The top tool and my personal favorite is Camstudio Here is a demo of this free tool.

I was going to do a demo of the Microsoft screencasting utility Expression Encoder 4 but it was having a hard time keeping the audio so I would not recommend it at this time.

You can find a good comparison of all screencasting software here

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Microsoft Project Alternative

I have a love hate relationship with Microsoft Project. Real life projects never truly feel like they fit in MS Project. Good for us MS Project is not the only tool to chose from. One of the new ones is teambox. Their short overview covers the service very well. What I love about this service is the integration with smart phones. That feature alone would be invaluable to certain infrastructure types of projects.

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Data visualisation tool Tableau

Tableau is a great tool with a simple tutorial on their site. I have made an interactive dash board in about 30 mins showing crime over the last 30 days for Phoenix AZ.

Dashboard 1

Dashboard 1

Going to be spending more time with this tool.

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Moving Data

A common problem for any PM is when large amounts of data need to move from one team member to another.  The ideal way to move the data is to have a shared location on a server accessible by everyone with no storage limits.  If you do not have that option then I recommend trying

JetBytes

This service will take any file from one computer and transfer it to any other computer without installing any software and without storing the data.

The steps I take are as follows.

1 –  Zip the files I need to transfer and encrypt them.

2 –  Open JetBytes and browse to the file that I just created.

3 –  JetBytes will create a URL that I will then send in e-mail or IM to the team member that needs the files.

4 –  Once they click the link I will see the data start to transfer.  I need to leave my computer on and the window open until the transfer is complete.  Once done I close the window.

The only issue I have had with this service is that sometimes team members think the download link you send them is permanent.  You need to explain to them that the link will only work once and then never again.  To do another transfer a new session will need to be setup.

There is no file size restriction for this service so the only real constraint is the speed of the network between the two parties.

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